Shape of Things

I thought it would die a pleasant death, like interest in Paris Hilton after she became a good girl, but it’s not: Authentic is still embedded in the minds of the American business world, especially among PR and marketing people.

The way authentic is being practiced reminds me of a Mad magazine cartoon from the late 60s. A guy’s walking down the street while kids snicker, “What a schmuck!”  Guy gets home, looks himself in the mirror and says “People think I’m a schmuck because I dress like a schmuck.” In the final frame, he’s walking down the street dressed for success like Hugh Hefner (tweed jacket with elbow patches, ascot and pipe) while kids snicker in the background, “What a schmuck!”

What authenticity ain’t

Authenticity isn’t about dressing yourself in new clothes or describing yourself as authentic.  It’s not saying “honestly” or “truly” in your press releases and speeches.  And it’s definitely not posting a picture of your CEO on the website wearing distressed jeans and a retro t-shirt or pursuing his or her rock-climbing hobby.

What it is

Authentic is what someone else feels instinctively about your organization.  What your customers say because all of your dealings with them are embedded with integrity. What the media says because you’re honest and upfront with them. What employees say because they are valued and treated fairly.

If you are doing the above, your company will automatically benefit from word of mouth. But, if you want to extend that, here’s five ways you can ensure authenticity in your communications.

1. Remove adjectives and cliches from your marketing and PR materials, unless you are quoting third parties such as customers and/or analysts.

2. Use clear prose and illustrations to help customers, partners and media understand what you do — don’t hide behind bloated corporate speak.

3. Communicate openly with your customers and employees; take what they suggest, consider it, act on it and thank them for the input.

4. Care about the community of people who use your products and services; provide programs and forums that help them improve professionally and personally.

5. Don’t take yourself so seriously. Show a sense of humor in your communications whenever appropriate.

No amount of rhetoric can buy authentic. If your organization’s values are not strong, no matter what you say, you won’t be able to hide the inner schmuck.

Before Twitter, there were even shorter blasts of pithy language, where plangent puns, juxtaposition, jaunty wordplay and irony stretched their splendid feathers daily.

They were called headlines.  Sadly, they are becoming a lost art amid bland, search-engine-optimized titles affixed like a shabby gimme-cap above press releases and case studies.

Fortunately, we still have some examples of the art used to entice, delight and amuse.

Heads of the class

Give thanks that the New York Post continues to wave the flag.  The Post, of course, penned perhaps the greatest tabloid headline: “Headless Body Found in Topless Bar.” In the past couple of years, Post headlines have branded the womanizing Alex Rodriguez as “Stray Rod” and blared this message after a humiliating Yankee loss on a Mexican holiday: “Stinko de Mayo.”

In a more serious vein, the Wall Street Journal holds sway daily with an array of headlines that draw a curious reader into the story like a barker in front of a circus tent.  Wow, I never knew I’d be interested in yak farming!  WSJ can put on the jester’s cap at times, too, as when it topped its story about petty jealousy among male British writers toward Martin Amis with this tickler: “British Writers Suffering from Amis Envy.”

Why heads matter

OK, so fun is fun, but what do great headlines have to do with the humble press release, case story or blog posting?

Just as in a newspaper, technical publication or web site, the headline makes the difference in who reads a piece and who doesn’t. Take a look at Business Wire or PR Newswire.  Is there a headline in any of those press releases that makes you want to read it?

Now, I know what you’re saying: “We can’t do what news outlets do.  We have requirements, such as getting the company’s name and/or keywords in the headline.”  Yes, these are real challenges, but they shouldn’t make you settle for the mundane. You don’t have to be Oscar Wilde: If you can’t make the headline entertaining, or the subject matter won’t support it, strive for clean, clear and concise.

Here are some examples from my vaults.

This one pulled out a user quote to add life to a new product announcement:

Red Gate’s new ANTS Memory Profiler 5:
“freaking sweet” to find memory leaks in minutes

Here’s another for a press release on software used to make 56-foot-tall models of soccer players:

Geomagic makes soccer players
larger than life in Zurich train station

If you can’t fit the differentiating information into a two-deck headline, opt for the big kicker head followed by a detailed headline:

The City Tap opens in Pittsboro

Amp builder, ex-bookseller and sculptor combine comfort
of neighborhood bar with eclectic mix of art, sound, food & drink

It’s your business

None of the above headlines is a classic, but they are different enough from the bland labels that sit atop most stories – just enough to attract an editor or to pull in readers that might otherwise pass over this material.  And, ultimately, that’s what we’re supposed to be doing – getting people to pay attention. It’s not a sideline or an ancillary goal; it’s a requirement.  Every time out, we need to remember that the story starts from the top.

Marketing and PR people say a lot of stuff that they don’t really believe. Or, that they’ve convinced themselves is true. And when it gets into the public’s hands, it invariably rings false.

How often do you see a press release or marketing piece that describes a technology product as “robust,” “intuitive,” “flexible,” or “setting a new paradigm?” Or a corporate announcement larded with exec-speak that obscures any meaning and annoys the average person?

Here’s a little exercise the next time you’re working on a press release, marketing brochure or corporate speech: Make believe you’re talking to your most cynical friend. The friend who brings you thudding to earth when you get too grandiose or preachy. The friend who has no compunction about telling you that you’re full of it.  Now write something that this friend can swallow and digest — possibly even enjoy.

You have little to lose but your pretension.

I know I promised a “PR in Practice” posting on press releases this week.  But, just thinking about it put me off into some dangerous and angry mind currents. 

You’ve probably experienced this before: You’re at a party and someone you don’t know all that well (maybe a soon-to-be-ex-girlfriend or -boyfriend or a casual friend) says, “Well, the thing about Bob…” and proceeds to characterize you in a way that is unfathomable to you.  You’re angry, but your protests are too late – you’ve been third-party characterized.

In a bigger way, that’s what a lot of companies are doing – letting others tell their stories for them.  In the process, one of the most precious commodities of the company – its identity – is lost, misrepresented or compromised.  How basic  of a sin is that?  Yet, companies let it happen all the time.

They let poorly written press releases  and poorly informed PR people deliver watered-down, clichéd versions of their story.

They copy the stories of other, bigger companies, completely undermining the advantages of their uniqueness.

They tarnish their stories with hype and puffery.

They communicate with benign dishonesty, but dishonesty just the same.

They believe their own myths and foist them on the public.

They put all information dissemination in the hands of the media, even though they could likely tell the story better and more accurately if they spoke directly to their communities.

They don’t talk with their customers or use customers’ stories to help define the company and engender trust.

They never taint their company’s steeliness with an ounce of warmth or personality.

They concentrate on product positioning, engineering and false branding while kicking their central story to the curb.

O.K., I feel a bit better.  The end-of-the-week martini is about an hour away.  If you engage in the above practices, I hope you’re slightly uncomfortable.  But, probably not: Your story most likely left the building a long time ago.

I dressed fairly conservatively up until the 7th or 8th grade, when I saw a picture of John Lennon in a polka-dot shirt.

It was late summer and I wanted that shirt to start the school year, along with a boldly printed paisley and a striped number with white collar and cuffs.

One-hit wonder

I didn’t think about the shirts going rapidly out of style.  I just wanted to make a splash. I don’t remember if I did or not, but I do remember that about a month into the school year I was embarrassed to wear the shirts.  My mother told me that the appeal of the shirts was going to be shortlived, but she let me buy them anyway.  Fortunately, she wasn’t an “I told you so” Mom and allowed me to get new shirts for Christmas.

I thought of this as I read an interview with Dan Nunan on the Business of Software blog.  Dan’s company, Scene Systems, produced the animation of the U.S. Air Hudson River landing.  The animation had an audience of nearly 2 million on YouTube and was featured on network television and in national newspapers. 

Dan was happy to get this exposure, but it wasn’t his initial goal: He just wanted to do something to make a low-cost impact at a trade show.  He did everything right in feeding the momentum of the story, but it wasn’t a source of pride.  Here’s what he said about it in an email to me:

“I admit to being slightly uncomfortable about the whole thing — partly because it was unplanned, and I’m not really convinced that it brings in much of the right kind of attention.”

Big splash vs. sustainable

Dan is even more suspicious than me of what he calls the “big-splash school of PR.”  Like the polka-dot shirt, this type of PR might cause an initial stir, but it’s not likely to have legs, especially when dealing with a specialized B2B audience (in Dan’s case, lawyers).

There are many clients and companies out there that want the big splash — for them, that’s what PR is all about.  If you are a PR or marketing person in a B2B market, you have to explain that the real rewards are elsewhere.

What is much more likely to succeed is a sustained program in community building; a program that could include articles and forum participation on popular web sites, positive blog postings from prominent people in the field, strong word of mouth from influencers, and perhaps an intensely read permission-based e-newsletter that your target audience welcomes and finds valuable.  This type of program doesn’t have to be bland or conservative, but it should be something that gains momentum over the long haul.

The community-building approach is decidedly unsexy and probably won’t get you on the cover of any PR or marketing journal.  But, that slow-building approach — the equivalent of a crisp black shirt that never goes out of style — will deliver the one precious commodity that we all seek: long-lasting, measurable results with the people you really want to engage.

The jury has reached its verdict on Simon Galbraith’s bold experiment to prove the superiority of professional photography for marketing.

Who’s hot and who’s not? See the results in Simon’s second guest spot on the Business of Software blog.

Most of the great leaders I know are self-effacing.  They’ll open themselves to ridicule if it makes a point.

A good example: Simon Galbraith, joint CEO of Red Gate. In this post on the Business of Software blog, he literally puts his face on the line to prove his theory of professional vs. amateur photography in marketing.

You decide. Is Simon is hot or not?

Everyone should have a manifesto.  Here’s mine, directly from my myspace page:

I’m a writer and marketing/communications consultant for high-tech companies. My current quest is to change the way companies conduct public relations, evolving it from a predominately outgoing, frequently self-aggrandizing activity to one that emphasizes ongoing dialogue with customers and a relationship that goes beyond products and services.

The best companies don’t need to proselytize; their messaging comes from their customers and the way their stories are told. PR needs to shift from a hype machine to a means of building community and keeping the lines of communication open. We should be helping people, not trying to coerce them.

I’m also working to bring some literacy to the pedestrian “success story” or “case study,” turning it into the kind of feature story that people actually want to read. Finally, I’d like to eradicate all the robust, intuitive, user-friendly, world-leading new paradigms that plague technology communication.

“We’re not for everybody” — my wife, Peggy Kelly.

“I don’t want to get another pair of Hush Puppies” — Nick Lowe

There will never be another Michael Jackson. Or another “Hey Ya.” Or another Pong. The days of the massive hits are over. Customization rules. 

It means you need to profile your customers and decide who you want to engage intensely and how, and who you need to leave behind. Your product or service can’t be for everyone.  If you’re lucky, you can develop a devoted tribe that will interact with you, spread the word about what you are doing, and give you a nice welcoming reception for new offerings.

Not being for everybody is marvelously freeing.  Once you define who your customers are — their needs, problems, working habits — and address them with respect and great products or service, the relationship can deepen beyond vendor/buyer.  You can engage in honest dialog. If you make a mistake, you’ll likely have a bit of a cushion to pad your landing.

Find your tribe, and be true to it.